As of the posting date 15 August 2002, these minutes have been approved by the board but are awaiting general membership approval.

ORGANIZATION OF WOODLAND LAKE

ANNUAL GENERAL MEETING

May 22, 2002

Brighton Township Fire Hall

Call to Order

The Call to Order was made by the President at 7:35pm, having ascertained that a quorum of members was present.

Minutes of the Previous AGM

Copies of the minutes were distributed to all members present.   There being no issues with the minutes, a motion to accept was proposed by Stan Lawrence and seconded by Denise Holmes.   The motion was carried unanimously.

Treasurer’s Report

The Treasurer reported that OWL account expenditures for the year were $383.10 and that       $12, 412.15 remained in the account.   Paul Jermanus presented a proposed budget for 2002/3 and a historical view of the accounts for the last 10 years.     For 2001/2, $43,522 had been spent versus the budgetted amount of $52, 335.    The underrun was primarily due to expenses on the Dam which had now been calendarized into next year’s budget.   The proposed 2002/3 budget is $65,300.    After questions from the floor had been answered, a motion to accept the Treasurer’s report and the budget was proposed by Bob Campbell, seconded by Bob Kittridge and passed unanimously.

Woodland Lake Weed Control Program

The President reported that Aqua Weed Control had made the first weed spraying on the lake on May 21 using Diquat against Curly Leaf Pondweed and Eurasian Milfoil.    Anyone that had a special weed problem in their area should contact a member of the Board.

In response to a question from the floor, the President advised that we were not using Sonar to counter the growth of weeds because at the low levels now being allowed by the DEQ, Sonar is ineffective and significantly higher priced than the chemicals currently being used.

Water Quality

Doug Taylor reported that the joint project group (Brighton Township, the County and OWL) had conducted two samplings at the Grand River Drain site in August 2001 and February 2002.    Overall, the results of the August 2001 test were excellent with only 8 out of 92 substances measured being present;  the 6 heavy metals present were all well below allowable levels for drinking water.  Only 2 items, chlorides and phosphorus gave any cause for concern and the source of these needs more investigation.    The February 2002 results should be available shortly.   Spring sampling for 2002 will be done during the last week of May (weather co-operating) and a further sampling will be conducted in the Fall.    In addition, 12 stations on the lake will be measured prior to the hookup of the new sewer system;    these will be measured again in future years to check on the effect of the sewer system on lake contaminants.     Doug Taylor also reminded members that lawn fertiliser runoff and ash from leaf buring are a major cause of weed growth in the lake.

In response to a question on preparations against catastrophic oil spills, Doug indicated that the Fire Department had run practice drills on Grand River and had the equipment to close off any of the 17 drains in the event of a major spill.

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Dam

The President indicated that Collins Engineers had been retained by the Board to conduct the required Dam survey.    After a “false start”, Andy Blystra (formerly with Collins) conducted a second survey and reported the Dam to be in good condition with  only relatively minor (although expensive) repairs being required.   No emergency action is required and bids are being sought for the necessary work.  

New Sewer System

Frank Grapentien (Woodland Lake representative on the Township Sewer Committee) reported that the work is 90% complete.    Residents must wait until a formal announcement from the Township is issued before hookups can be made;  this is to allow testing to be completed.   Residents must also obtain a permit for the hookup (free) from the Township.   The cost of the hookup from the house exterior to the grinder pump is covered by the project but individual homeowners must arrange their own contractors and pay for hookups within the house and for the decommisioning of the existing sceptic system.     An inspection is also required.     Individual hardship cases can apply for financial assiastance through the Township offices.    It is not necessary to have a dry well or additional valves beyond those provided for in the project.     Some areas of Green Oak Township may join the project (there is capacity) which will help to spread the costs.

In response to a question, Frank Grapentien advised that residents will have 180 days to complete the hookup from June 1.

Old Business

The President reported that the homeowners at the north end of the lake had not yet made any decision regarding possible lake aeration using the technology from Clean Lake Improvement Company.     Bob Kittridge can provide more information.

New Business

Louise Starbird reported that the island and the access lot had recently been sold.   The new owner intends to build a new house with an attached 2 car garage plus a separate 6 car garage on the access site.   The Zoning Board of Appeals will hear requests for required variances on May 23.   Of particular concern to lake residents is that the plans include a bitumen driveway from the road right to the waters edge which gives concerns relative to run off of chemicals and other substances into the lake.   There was considerable concern expressed by the members present and the following motion was proposed by Bill Loughead and seconded by Bob Campbell:

“ We, the Organization of Woodland Lake, oppose on environmental and aesthetic grounds, the proposed driveway being continued to the water’s edge (as shown in drawing name 784GR - project #9784 - Woodland Lake Parcel 2, 8131 Grand River) and we propose that any extension of the driveway beyond the access to the attached garage be denied.”

The motion passed unanimously and is being submitted to the Zoning Board.

The President advised the members that a new SAD is required this year to cover OWL costs and that approval signatures from owners of more than 50% of the total SAD land area are required for the SAD to be approved.   A $25 per year increase is proposed, increasing the total SAD to $175 per year for 5 years.   Completion is required by August 1 although the Board has an internal target of 65% acceptance by end June to provide a cushion.   In response to a question, the President stated that a greater increase was not required.

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Election of Trustees

Seven present trustees have completed their 2 year terms and offered themselves for re-election to the Board.  These were:

Anita Grapentien                       Bill Loughead

Paul Jermanus                           Denis Shoner

Chuck Pendleton                       Frank Ducato

John Arthur

Three trustees, Ted Snyder, Jim Collins and Tim Roberts had indicated their intention to step down.

Nominations from the floor were requested and Bob Campbell, Mark Thomas and Jeff Bertoia indicated their willingness to stand.

John Holmes proposed and Dale Beamish seconded a motion to re-elect the seven present trustees willing to stand again and the three new nominations from the floor.   The motion passed unanimously.

Call to the Public

Denise Holmes thanked the Board on behalf of OWL members for their dedicated efforts.           

Motion to Adjourn

The motion to adjourn was proposed at 9:40pm by Dale Beamish and seconded by Ron Cervanen.  The motion passed unanimously.

Last modified: 12/05/03 16:58:20 -0800