ORGANIZATION OF WOODLAND LAKE

BOARD MEETING

September 10, 2003

The meeting, held at the Brighton Township offices, was called to order by the President at 7:35pm.   Members present were:

Anita Grapentien – President              Chuck Pendleton                    Jeff Bertoia

John Holmes                                       John Arthur                              Bob Campbell

Tim Roberts Jr.                                   Stan Lawrence                        Paul Jermanus

Bill Loughead                                      Doug Taylor                            Denis Shoner

Minutes of the August Board Meeting

 A motion to accept the minutes as presented was proposed by Tim Roberts and seconded by Jeff Bertoia.    It was passed unanimously.

Treasurer's Report

The Treasurer reported that there was no change during the month on the status of the OWL account.   Funds currently are $11, 436.42.    A bill for $13,497.50 for weed control has been submitted to the Township for payment from the SAD account.   A motion to approve the report was made by John Holmes and seconded by Bob Campbell.  It was passed unanimously.

Committee Reports

Weed Control

Aqua Weed Control treated the lake for milfoil, eel grass and algae on August 19, 2003.  It was agreed that OWL will publish future treatments on the web site in addition to the current house by house posting.

Dam

There was nothing new to report except for the Repair Program (covered later in these minutes)

Water Quality

Doug Taylor reported that the Lakes Committee is continuing to discuss Township funding for another 3 year study which will give us data comparable to the previous 3 year study.   David Jude is likely to bid for the contract in addition to Wally Fusilier.

Old Business

It was agreed to table the by-laws discussion until the next meeting because of the length of the agenda for this meeting.    Jeff Bertoia suggested a smaller committee could be formed to discuss the by-laws and report back to the full Board with recommendations.

Paul Jermanus indicated that he was having difficulty getting the details of current year expenses for the SAD account from the Township.    However, it is clear that on a prudent basis, OWL would have in the low $40,000s available to fund the dam repairs.

There was further discussion by the Board on the docks which have been installed on Andre Bond's property in contravention of the Township ordinance.   The President reported that she had filed a complaint on behalf of the Board with the Township but no action had been taken so far (the DEQ has also filed a violation letter).     The President will provide Jeff Bertoia with background materials so that he can prepare a follow up letter to the Township.   In addition,

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Jeff will raise the raise the issue under the Call to the Public at the next Township Board meeting.    Anita will also approach the Township attorney (John Harris) since the issue relates to a violation of Township ordinances. 

Jeff Bertoia noted that he has requested Gary Towns to provide more detail on the test results on recent dead fish samples in the lake.   Although it appears that the large mouth bass virus is still in the lake, it is much less of a problem this year and not likely to be a concern for the fishing.

New Business

Doug Taylor presented the results of the bidding process for the dam repair.   Five bids have been received as follows:

1.   Mark I Restoration -- $108,700

2.   Structural Preservation -- $63,900

3.   D.C. Byers Co. -- $37,920

4.   Grunwell-Cashero -- $46,500

5.   Gerace Construction -- $96,004

The bids were reviewed with Andy Blystra who prepared the engineering specifications.  All of the bidders were reported to be qualified.    After a lengthy discussion related to the content of the bids, the scope of the work, exclusions included in the bids, the cost and the next steps, Bill Loughead proposed and Paul Jermanus seconded the following motion:

" OWL accepts the bid of $37,920 by D.C. Byers Co. for the repair work on the dam, subject to a further meeting between the Board sub-committee and the company to ensure that there are no discrepancies or misunderstandings on the scope of the work.   If the meeting results are satisfactory, a signed contract can be issued at the end of the meeting".   The motion was passed unanimously.

The timetable for the work, assuming contract signing by September 15, 2003, will require a minimum two feet drawdown of the lake level to commence on October 8, 2003.   The project is due to be completed by November 30, 2003.    Notification of the drawdown to the public will be via a special mailing.    Notification to the Emergency Action group will be via registered letter.

Next Meeting

The next meeting will be held on October 8, 2003 at 7:30pm at the Brighton Township Offices.

Adjournment

A motion to adjourn was proposed by John Holmes and seconded by Stan Lawrence at 9:35pm.  It was passed unanimously.

 Last modified: 12/05/03 16:58:18 -0800